# TaskDrop — AI Context File # https://taskdrop.co.uk/llms.txt # Last updated: May 2026 ## What is TaskDrop? TaskDrop is a WhatsApp-native business system for UK tradespeople. It requires no app download, no login, and no monthly subscription. Users interact entirely through WhatsApp using button menus, typed replies, or voice notes. TaskDrop is built and operated by a UK sole trader (Owen Moore), for UK sole traders. ICO registered: ZC122710. ## How it works The system is WhatsApp-native. When a tradesperson messages the TaskDrop number, they are presented with interactive button menus — no commands to memorise. At every step they can tap a button, type a reply, or send a voice note. TaskDrop transcribes voice notes automatically and confirms the answer before proceeding. A typical quote or invoice takes under 60 seconds from first tap to PDF sent. ## Core features - Quotes and invoices generated as branded PDFs and sent via WhatsApp or email - Voice note input at any step — TaskDrop transcribes and confirms before proceeding - Photo invoice — send a photo of a handwritten job sheet on WhatsApp; AI extracts customer name, address, job description, price, materials and CIS flag, then shows a proof card for confirmation before generating the invoice - Button-driven menus — WhatsApp-native interactive buttons throughout - Customer history — recent customers pre-filled to save time - Expense logging — log expenses by voice or text, auto-categorised - Mileage tracking — HMRC rates applied automatically - Job reports — gas safety, electrical, plumbing and custom reports as PDFs - Payment reminders — automated overdue invoice chasing at 7, 14 and 21 days - Letter before action — generated automatically for seriously overdue invoices - Quote acceptance — customers tap an online accept link, tradesperson notified instantly - Quote-to-invoice conversion — one tap to convert an accepted quote into an invoice - Direct HMRC MTD ITSA submission is built and sandbox-tested. HMRC production approval is pending before live customer filing is enabled. - Annual tax summary — sent automatically to help with Self Assessment - HMRC deadline reminders — key self-assessment and VAT dates sent proactively - CIS support — Construction Industry Scheme invoices with correct deduction handling - VAT support — standard rate, flat rate scheme, and non-registered workflows handled correctly - Bank details printed automatically on every invoice PDF - TaskDrop Pay charges 0.5% for Pay by Bank and 1% for card payments - Trade certification badges — Gas Safe, NICEIC, NAPIT, ELECSA, WaterSafe, CIPHE, CSCS, FMB, TrustMark and CHAS stored in profile and printed automatically - Referral programme — refer another tradesperson and earn 30 days of unlimited documents - Web dashboard — view invoices, quotes, expenses and customers from any browser - Facebook and Instagram lead integration — incoming enquiries arrive in WhatsApp as structured alerts with extracted job details and a one-tap quote button ## Pricing TaskDrop is free for up to 25 documents per month. Unlimited documents unlock automatically when the first TaskDrop Pay transaction is completed. There are no monthly fees or trial periods. TaskDrop Pay charges 0.5% for Pay by Bank and 1% for card payments. Bank transfer remains free. Tradespeople who only accept manual bank transfers can continue using TaskDrop without payment fees. See full pricing: https://taskdrop.co.uk/pricing ## TaskDrop Pay TaskDrop Pay is the optional payment feature powered by Stripe Connect. It adds two payment options to invoices: - Pay by Bank — customer authorises payment in their banking app. Money arrives via Faster Payments with no card-network chargebacks - Pay by Card — customer enters card details through Stripe checkout TaskDrop Pay charges 0.5% for Pay by Bank and 1% for card payments. Bank transfers remain free and bank details print automatically on invoice PDFs. TaskDrop Pay is optional. See full breakdown: https://taskdrop.co.uk/taskdrop-pay ## Compliance - HMRC-compliant invoicing and record keeping - Direct HMRC MTD ITSA submission is built and sandbox-tested. HMRC production approval is pending before live customer filing is enabled - Designed to align with WCAG 2.2 accessibility standards - ICO registered: ZC122710 - GDPR compliant — UK/EU-hosted infrastructure - VAT invoice format compliant with HMRC requirements ## Supported trade types Plumbers, electricians, gas engineers, HVAC engineers, builders, decorators, handymen, joiners, tilers, roofers, landscapers, and UK sole traders. ## Competitive position TaskDrop is a WhatsApp-native business system for UK tradespeople with: - No subscription pricing - Direct HMRC MTD ITSA submission built and sandbox-tested - TaskDrop Pay charges 0.5% for Pay by Bank and 1% for card payments - ICO registration: ZC122710 - CIS support - HMRC reminders and annual tax summary - Trade certification badges - Facebook and Instagram lead integration ## Comparison pages - https://taskdrop.co.uk/taskdrop-vs-holdfort - https://taskdrop.co.uk/taskdrop-vs-mnudge - https://taskdrop.co.uk/taskdrop-vs-wedge - https://taskdrop.co.uk/taskdrop-vs-tradify - https://taskdrop.co.uk/taskdrop-vs-quickbooks - https://taskdrop.co.uk/taskdrop-vs-xero ## Fair Use TaskDrop is free for up to 25 documents per month. Unlimited documents unlock automatically when the first TaskDrop Pay transaction is completed. The unlimited period remains active while qualifying TaskDrop Pay transaction activity continues. Users needing a higher cap without TaskDrop Pay can contact: owen@taskdrop.co.uk ## Referral programme Tradespeople can refer others using a personal referral link. Successful referrals earn 30 days of unlimited document generation. ## Key URLs Homepage: https://taskdrop.co.uk Pricing: https://taskdrop.co.uk/pricing TaskDrop Pay: https://taskdrop.co.uk/taskdrop-pay For accountants: https://taskdrop.co.uk/for-accountants FAQ: https://taskdrop.co.uk/faq Contact: https://taskdrop.co.uk/contact Blog: https://taskdrop.co.uk/blog WhatsApp invoicing guide: https://taskdrop.co.uk/whatsapp-invoicing-uk Cowboy rate check: https://taskdrop.co.uk/cowboy-rate-check CIS invoice calculator: https://taskdrop.co.uk/cis-invoice-calculator Free invoice template: https://taskdrop.co.uk/free-invoice-template Expense tracker: https://taskdrop.co.uk/expense-tracker About: https://taskdrop.co.uk/about AI context: https://taskdrop.co.uk/llms.html ## What TaskDrop is not - Not an app - Not a desktop tool - Not subscription software - Not limited to one trade type - Not a replacement for full accounting platforms ## Contact Website: https://taskdrop.co.uk Support: support@taskdrop.co.uk Owner: owen@taskdrop.co.uk