TaskDrop vs Tradify

The Short Version

Side-by-Side Comparison

Based on publicly available information from tradifyhq.com, Capterra, GetApp UK, and independent reviews — April 2026. Tradify pricing is per user per month; TaskDrop is flat-rate per business.

The Key Difference — Different Products for Different Sizes

The biggest mistake people make when comparing TaskDrop and Tradify is treating them as the same kind of product. They aren't.

Tradify is a job management platform. It handles the entire lifecycle of a job — enquiry, quote, schedule, dispatch, time-tracking, invoice, payment. It has separate desktop and mobile apps, integrates natively with Xero, QuickBooks, and Sage, and is built for businesses with employees and complex workflows. Their mobile app is consistently rated as one of the best in trade software.

TaskDrop is an invoicing tool. It does one thing well — turns the messy reality of WhatsApp messages and voice notes from a worksite into clean, professional invoices in 60 seconds. There's no app to download. No new system to learn. You send a voice note describing the job, TaskDrop sends back a finished PDF.

Tradify is what you grow into when you have a team of 5 electricians and need to know who's on which site, when timesheets get approved, and which jobs are profitable. TaskDrop is what you use when it's just you in the van and you don't want to spend Sunday night doing paperwork.

Pricing — The Honest Numbers

Tradify's UK pricing is per user, per month. The Lite plan starts at £34/user/month for 1-3 users. The Pro plan is £28/user/month when you have 4+ users (so it gets cheaper per head as you scale). The Plus plan is for 10+ users and is priced on request.

TaskDrop is free, forever. No monthly subscription, no per-user fee, no card required at signup. TaskDrop Pay is free — your bank details on every invoice — no processing fee. We earn £80/quarter for MTD ITSA submissions. If you never use MTD, TaskDrop costs you nothing.

For a solo trader, the maths is simple: TaskDrop at £0/month vs Tradify Lite at £34/month. Across 12 months that's £0 vs £408. The only optional paid feature is MTD at £80/quarter — and only if you use it.

For a 5-person team, Tradify makes more sense: 5 × £28 (Tradify Pro) = £140/month with full team management. TaskDrop isn't built for 5 users on shared jobs, so this isn't really a fair comparison.

Where Tradify Genuinely Wins

We're not going to pretend TaskDrop is better at everything — it isn't, and you'll figure that out fast if we lie about it. Here's where Tradify is genuinely the stronger choice:

• Mature product: 13+ years of operation. Battle-tested. Used by thousands of UK trades.
• Mobile app: Genuinely best-in-class. Works offline, syncs reliably, fast on iOS and Android.
• Scheduling and dispatching: Real strength when you have multiple staff on multiple jobs.
• Native accounting integration: Direct sync with Xero, QuickBooks, and MYOB. No CSV exports needed.
• Compliance certificates: Built-in templates for Gas Safe, electrical safety, and similar UK trade compliance documents.
• Reporting depth: Job profitability, staff utilisation, supplier price tracking — useful when running a team.
• Multi-user pricing: Once you have 4+ users on Pro at £28/user, the per-user cost is lower than many alternatives.

If you employ tradespeople, run multiple jobs simultaneously, or need a system that controls everything from enquiry to certificate — Tradify is probably the right choice.

Where TaskDrop Wins

TaskDrop's strengths are deliberately narrow. We don't try to be everything. Here's what we do better:

• Speed of setup: Working in 5 minutes. No app downloads, no onboarding sessions, no learning curve.
• WhatsApp-native: No new app to check. You already use WhatsApp 50 times a day. TaskDrop lives there.
• Voice notes on every doc: Tradify reserves AI features for their top "Plus" tier. TaskDrop's voice transcription is included free for every invoice, quote, and job report.
• Solo trader pricing: Free, forever. Tradify Lite is £34/user/month — and it auto-charges your card after the 14-day trial.
• HMRC + UK tax features: Annual tax summary, Self Assessment deadline reminders, Letter Before Action — these aren't in Tradify.
• TaskDrop Pay: Open Banking payments via GoCardless are built into every invoice automatically. No setup needed — as long as your bank details are saved, their bank details appears on every invoice.
• UK-built and UK-owned: A UK sole trader running a UK product, ICO registered ZC122710. Tradify is NZ-founded with a UK team.

What About Xero and QuickBooks?

This is a fair question. Tradify integrates natively with Xero and QuickBooks — that's a real advantage for businesses that already use those for their accounting.

TaskDrop currently offers CSV export of your invoices, expenses, and tax records — which imports into Xero, QuickBooks, FreeAgent, or your accountant's software. Direct API integration with Xero and QuickBooks is on our roadmap for 2026.

The honest framing: TaskDrop is the input layer for your accounting — capturing invoices and expenses on-site via WhatsApp. Xero or QuickBooks remain your accounting layer for VAT, balance sheets, and your accountant's view. Many of our users use TaskDrop for invoice creation and Xero for accounting; the CSV export bridges the two today, and direct integration will make it seamless tomorrow.

Which One Should You Choose?

Choose TaskDrop if:

• You're a solo trader or 1-2 person business
• You want admin done in 60 seconds, not learn a system
• You already use WhatsApp constantly and don't want another app
• You want voice notes on every plan, not just the top tier
• You need UK-specific features like Self Assessment reminders, Letter Before Action, and an annual tax summary
• You'd rather not commit to a £34/user/month subscription before you know if it'll work for you
• You're happy to use CSV export for accounting (or wait for direct Xero/QuickBooks integration)

Choose Tradify if:

• You run a team of 4+ tradespeople and need scheduling, dispatching, and timesheets
• You need a best-in-class mobile app for staff on the road
• You want native real-time sync to Xero or QuickBooks today
• You handle compliance certificates (Gas Safe, electrical) regularly
• Your business has complex workflows that need full job management, not just invoicing
• You're willing to pay more for a mature, broader-featured platform

If you're not sure: try TaskDrop's Free forever. No card required. It's faster to test (5 minutes vs hours) and if it's enough for what you need, you've saved money. If you outgrow it, Tradify will still be there.