Invoice From a Photo — Snap Your Job Sheet, Done in 60 Seconds

How It Works

Open WhatsApp, open your TaskDrop chat, and send a photo of whatever you've written down — a job sheet, a scribbled note, even a till receipt with materials on it. TaskDrop reads it using AI, extracts the details, and shows you a proof card before creating anything.

Tap Yes, confirm and TaskDrop generates a professional branded PDF invoice and sends it to your customer on WhatsApp. The whole thing takes under a minute.

What It Reads

TaskDrop uses GPT-4o — the same AI that powers ChatGPT — to read your photo. It extracts:

• Customer name
• Address
• Job description
• Price — fixed total, or hours × rate if you've written it that way
• Materials and parts — with costs if written
• CIS flag — if you've noted it's a contractor job

If something's unclear or missing, it asks you to fill it in before generating the invoice. You always see a proof card first — nothing is created until you confirm.

When to Use It

Photo invoicing is fastest when you've already written the job details down. Common use cases:

• You write a job sheet as you go and want to invoice straight from it
• You've got a materials receipt you want to include in the invoice
• You're doing a job where typing is difficult — cold hands, dirty hands, awkward location
• You work with a partner or apprentice who writes the job details while you do the work

How to Do It — Step by Step

1. Write your job details on paper as normal Customer name, address, job description, price — whatever you'd normally scribble down. No special format needed.
2. Open WhatsApp and go to your TaskDrop chat If you're not signed up yet, go to taskdrop.co.uk to get started — takes about two minutes.
3. Send a photo of the job sheet Tap the attachment icon, take a photo or pick one from your camera roll. Make sure the writing is in frame and reasonably clear.
4. Check the proof card and confirm TaskDrop shows you everything it extracted. If it looks right, tap Yes — or leave it 50 seconds and it auto-confirms. If something's wrong, tap REDO to send another photo, or continue and edit manually.
5. Invoice sent Professional branded PDF goes straight to your customer on WhatsApp. Job done.

Voice Note vs Photo — Which to Use?

Both produce the same result. The difference is how you prefer to work:

• Voice note — better when you want to describe the job out loud as you finish it, without writing anything down first
• Photo — better when you've already written the details and just want to digitise them quickly
• Button menus — better for simple repeat jobs where you know the details off the top of your head

All three are free and available in the same TaskDrop WhatsApp chat — use whichever fits how you work on any given job.

Frequently Asked Questions